HRMS
A complete HR system designed for retail and multi-branch operations: employee profiles, shift scheduling with details and rotation, attendance tracking, self-service leave requests, salary management, and a settings module to model the policy library underneath. Built so every clock-in and leave day reconciles directly into the monthly salary calculation.
Every section, explained.
8 working sections inside HRMS — each one a screen we designed, built and tested in the live system.
HRMS Dashboard
A purpose-built HR command surface — active headcount, today's attendance, open leave requests, upcoming shift gaps, and payroll-cycle status all surfaced in the first scroll.
- Active headcount with attendance ratio
- Open leave requests awaiting approval
- Upcoming shift gaps surfaced
- Payroll cycle status & next run date
Employee Records
A complete employee directory with profile, contact, employment, document and dependent records — with a self-service portal so staff can update their own non-sensitive fields without raising HR tickets.
- Profile, contact & employment records
- Document storage with expiry alerts
- Dependents & emergency contacts
- Self-service portal for non-sensitive fields
Attendance
Clock-in and clock-out tracking with late, absent, overtime and missed-punch flagging — with monthly summaries that feed straight into the payroll calculation engine.
- Clock-in / clock-out tracking
- Late / absent / overtime flagging
- Missed-punch correction workflow
- Monthly summary feeds the payroll engine
Work Shifts
A shift catalogue with morning, evening, night and split-shift templates — with branch-aware staffing requirements, rotation rules, and conflict detection when an employee is double-booked.
- Morning / evening / night / split templates
- Branch-aware staffing requirements
- Rotation rules with auto-generation
- Conflict detection on double-booking
Shift Details
A drill-down into every shift — assigned staff, planned hours, actual hours from attendance, late and absent flags, and a printable hand-off sheet for the incoming shift lead.
- Assigned staff with planned vs actual hours
- Late, absent & overtime flags
- Printable hand-off sheet for shift leads
- One-tap reassign with conflict check
Leave Requests
A self-service leave-request workflow — employee submits, balance is checked live, manager approves or rejects with a note, and the calendar updates everywhere it's shown.
- Self-service leave submission
- Live leave-balance preview
- Manager approve / reject with note
- Calendar updates everywhere instantly
Salaries
A salary register covering base pay, recurring allowances and deductions per employee — versioned with start and stop dates so every payroll cycle picks up the correct rate without manual intervention.
- Base salary + recurring allowances
- Recurring deductions with stop dates
- Versioned salary history with audit trail
- Feeds the monthly payroll calculation
HRMS Settings
A central settings module for the HR policy library — leave types, working calendar, public holidays, overtime rules and statutory deductions — all version-tracked.
- Leave types & entitlements per role
- Working calendar & public holidays
- Overtime rules and statutory deductions
- Versioned policy history with audit trail
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Need a hrms like this?
We design and build retail platforms, admin systems and HR tools tailored to how your operation actually runs — not how a generic SaaS thinks it should.
